A note from this years Auction Chair and Co-Chair:
Hello Fellow St. Matthews Families,
We are so excited about another great school year and wanted to send a quick note to introduce ourselves and highlight some of the great opportunities available to help the school grow.
As many of you know the Auction is the biggest fundraiser for the school. It has helped fund numerous improvement projects over the years and helps fund the tuition assistance program. Brandon and I are this year’s Auction Chairs and we are so excited to help create such a fun event.
A little about us
I have been part of the St. Matthew’s community for many years and attended the school myself as an 8th grader. When my husband and I moved back to Oregon, there was no question that we wanted to send our kids to this school. Our son, Landen, has now been at St. Matthews for 4 years and is loving the second grade! As a working Mom, I found it difficult to connect with other parents at the school and it was challenging for me to get involved with a lot of the day to day activities due to my busy schedule. I felt a little bit like an outsider. So two years ago the office sent out an email asking for a parent volunteer to be the Co-Chair for the 2019 auction, I jumped at the opportunity. I had zero idea of what this position entailed but I figured hey, at least I will meet some school parents and get more involved. I quickly found out how much hard work and love is put into this event. I gained so many friends through this journey and for the first time I really felt like part of the community and school. It also helped that my son thought I was the coolest mom ever for being part of the auction.
I joined the auction team as co-chair this year because I love the St Matthew community (there might have been a bit of coercion from Emily haha). My wife, Meagan and I have three children, Ethan, Kadee and Isla. Ethan, a 3rd grader, and Kadee, a 1st grader, both love St Matthew and as a father there is nothing like your kids actually enjoying school. I believe in the values St Matthew teaches and the dedication they have both to God and our children. I was a member of the SAC team for three years. It is through my time there that I discovered how important the auction is to the school. Becoming part of the auction team was the best way, I felt, for me to contribute to our school. I am dedicated to making sure we continue to have an outstanding auction and have a night where everyone feels welcome and has a great time supporting our school!
This year we are looking to make this event even better than the last. But we cannot do it without all the amazing volunteers. Below are a few of the jobs that we are looking to fill. Honestly I know that they look like a lot but I promise you that we have an amazing group of veteran auction parents that will help you every step of the way. If any of these jobs interest you or you want to help but aren’t sure where, please reach out to Brandon or myself. We are more than happy to answer any questions or talk through any reservations you may have. Our goal is to make sure that, even though we are working hard, we are having a great time doing it.
Volunteer Coordinator: This person would help recruit new volunteers throughout the year for various jobs. This person will also be the go to person on the Night of for all volunteers. They will make sure that each person is where they need to be and all jobs are filled. This job would cover all share hour requirements.
AT HOME JOBS:
Phone calls: Calling businesses to follow up on the letter we sent in early October asking if they can donate. This is a daytime job, can be done from home or in the office, during business hours (M-F 9am-4pm). A list of businesses with contact information and a script will be provided. Calls need to be completed by December 1.
Online/Spreadsheet computer work: Computer savvy helpers who can complete online requests to businesses. Use a shared Google doc that lists the businesses and their contact information to request a donation online. This can be done at home anytime, but needs to be completed by November 15. Information to help complete the online forms will be provided.
Graphic Design: We need someone who can create Auction Item Certificates to coordinate with the auction theme. Certificates are created using the information on the Donor Forms. They are what auction item winners take home when there isn't a physical item. Work with Silent and LIVE procurement chairs to make sure the certificates have the correct information and look good. Certificates need to be created from January-week before the auction. Certificates will be printed in the auction office. We can provide examples from previous years' auctions
AUCTION OFFICE JOBS: In-the-auction-office help...filling out donor forms, copying and filing, and updating the Google doc with the donations that are coming in. Meet with procurement team during school hours to help in the office. This is ongoing until March.
ITEM PICK-UP/RUNNERS: We need volunteers to go to various businesses around the area to pick-up donations to the auction. Business are located from Forest Grove into Portland.
Please email Melissa Quinn and Angie Detlefsen at firstname.lastname@example.org to sign up or to request more information on procurement.
Online Auction: This person will help the procurement team out throughout the year acquire items both for the silent auction and the online auction. They are in charge of making sure that photos are taken of each online item and a description is written out. A few weeks before going live online they will make sure that all items are clear and presented well. They will be in charge of the running of the auction while it is live. This job would cover all share hour requirements.
Please join us for our next meeting!
Tuesday, October 22nd, 6:30pm @ D’Anu Wine Bar in Hillsboro.
This will be our last open meeting for a while so if you are interested in helping out please come!
D'Anu Wine Bar and Tasting Room - (503) 746-4773
173 NE 3rd Avenue, Suite #107, Hillsboro, Oregon 97124
Cell: 503-686-8418 (call or text)
Cell: 503-704-6709 (call or text)
Emily Andrews and Brandon Roberts
Auction Chair and Co-Chair
Photos from St. Matthew Catholic School Auction's post The 2019 Cornhole Tournament is in the books. Thank you to all the teams that participated, we hope you enjoyed the afternoon. Congratulations to team "Maximum Confusion" for taking home the championship trophy. They played a tight game against the "Bag Crushers" to win the tournament. We also thank team "We're the Winners" for coming out to participate, better luck next year. We would like to thank our generous hosts the Quinn's and the Dunn's for this year's event.